Legal

Privacy Policy for Solpace

Last Updated: November 7, 2026

When you visit Solpace, join our waitlist, or submit a job or co-founder application, we collect the absolute minimum amount of data required to serve you. This policy explains exactly what we collect, how we use it, and your rights under the General Data Protection Regulation (GDPR).

1. What Data We Collect and Why

A. Waitlist Submissions

When you join our waitlist, the following information is processed:

  • Your email address: To send you product updates and invite you to the private beta platform.
  • Your role (Fan, Artist, Organiser, Venue, or Label): To tailor our communication and prioritize rollout of specific portal features.
  • Security Metadata (IP Hash): A temporary, salted cryptographic hash of your IP address to protect against automated bot submissions and spam.

B. Job and Co-Founder Applications

When you submit an application or interest form through our Careers portal, we process:

  • Contact details: Your name and email address.
  • Academic & professional background: Your university, degree programme, or current professional discipline (e.g. KTH, SSE, engineering, or quantitative background).
  • Portfolio links: Links to your LinkedIn, GitHub, personal website, or project repositories (if provided).
  • Statement of interest & notes: The message or cover note you submit regarding your background and interests.

Strict Purpose Limitation (Ändamålsbegränsning): We collect and process submitted job and co-founder applications exclusively to evaluate your candidacy, conduct interviews and coffee chats, verify qualifications, and carry out the recruitment and founder selection process. We never use application data for marketing, advertising, behavioral profiling, or commercial purposes, and we never sell, rent, or disclose candidate data to third parties.

2. Legal Basis for Processing (GDPR)

We process your personal data based on the following legal grounds under Article 6 of the GDPR:

  • Consent & Legitimate Interest (Waitlist): You actively provide your email to receive updates about our upcoming platform launch.
  • Steps Prior to Entering a Contract & Legitimate Interest (Applications): Processing job and co-founder applications is necessary to evaluate your suitability and take steps at your request prior to potentially entering into an employment, contributor, or co-founder agreement (Article 6(1)(b) & (f) GDPR).

3. How Long We Retain Your Data

  • Waitlist Data: Stored only while the waitlist is active. When the platform launches or an invite is dispatched, you may choose to create an account or request permanent deletion.
  • Job & Applicant Data: We retain application records only for the duration of the active recruitment evaluation process. If a candidate is not selected, their details are deleted within 12 months unless they request earlier erasure or consent to keeping their profile on file for future opportunities.

4. Third Parties and Infrastructure

Your data is securely handled and stored within our infrastructure hosted via Cloudflare, acting as our data processor.

  • We never sell, rent, or trade your personal data or application materials to recruiters, advertisers, or external corporations.
  • We do not use tracking pixels from social media networks to profile your behavior across the web.

5. Your Rights (GDPR)

Under the GDPR, you have full ownership and control over your personal data. At any time, you have the right to:

  1. Access: Request a copy of the personal or application data we hold about you.
  2. Rectification: Request correction of any inaccurate or outdated information.
  3. Erasure (Right to be Forgotten): Request the permanent deletion of your waitlist entry or job application records. Email us at [email protected] and we will scrub your data immediately.
  4. Restriction or Objection: Object to or restrict the processing of your data at any time.

6. Data Controller & Contact Information

The private individual responsible for processing your personal data (the Data Controller) is:

  • Name: Hans Becker
  • Address: Paternostervägen 15, 121 49 Johanneshov, Sweden
  • Email: [email protected]